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For businesses delivering public sector contracts

Winning the contract is only the start.

Keep the delivery dates, changes and invoices together, so you can see what needs doing and what you’re still owed.

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Some features shown here are being added. They are marked below.

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Illustrative example

Overview · this week Being added4 need a decision
IT Service Desk & On-Site Support
Contract under way · month 7 of 36
✓2 items are ready to send to the buyer for acceptanceWork
⚠Invoice 014 is missing the buyer's receipt number§8.2
⚠The buyer's instruction of may need written notice by §12.1
•Final payment for the first contract year is still openMoney

This week's overview, built from the clauses Fulfill read in your signed contract. Each line links to the clause or the record behind it.

Four practical questions, answered from the contract.

Every answer links to the clause, the record or the file it comes from. Being added Fulfill shows what the contract requires and what your team has recorded; the decisions stay yours.

What must we deliver?

Every deliverable and line item in the contract, with its due date, submission method and acceptance. Every obligation read out of the contract, with its clause. Who is needed, what each subcontractor must deliver, and whether you are ready to start.

Record today's work

What changed?

A change logged the day it happens, with the notice the contract requires and its clock. A required person who is unavailable next month. A certificate that runs out before the work does. Each issue with an owner, a next action and a date. Being added

Something changed

Can we invoice?

Delivered is not accepted, and accepted is not paid. Fulfill shows exactly where each invoice is, from sent to paid, with the due date the contract sets, the date you expect and the date the money arrives. Being added

Can I invoice?

What can we show next time?

What happened, when, who confirmed it and the file that shows it. Being added Your reply to the buyer's review of your work, a written summary of what you delivered when the contract ends, and the delivery record ready for your next bid. Being added

Export the record

One awarded contract, from the first day on site to the last payment and the record for your next bid.

Choose a journey.Tap a journey to explore.
Deliverable · ready for acceptance

Quarterly service report (deliverable 4)

IT Service Desk & On-Site Support · Northlake Public Services Agency

From your contract Being added

Each deliverable is accepted in writing by the Authority's representative.Section 8.1 · page 12
A proper invoice is payable 30 days after the Authority accepts the deliverable it covers.Section 8.2 · page 12
Illustrative example
The Delivery tracker: the contract's deliverables with their due dates, one due in nine days, one awaiting acceptance.
  1. 1Every due date from the record
  2. 2Proof attached to each deliverable
  3. 3Acceptance recorded before you invoice
Work completethe last deliverable sentAcceptedin writing, by name Being addedFinally paidincluding the money held backClosedsettlements, returns and claims doneWarranty completethe last contract requirement ends

Five areas in one contract record.

Five areas, the same on every plan. Short actions on the surface; the detailed controls appear only when the contract needs them.

Overview

What needs a decision

  • Money still open, per contract and across all of them
  • Being added
  • What needs a decision this week, across every contract you are delivering
  • Each issue with an owner, a next action and a date
  • Fulfill on the web and on a phone on site; uploads wait until you are back online

Work

What must we do

  • Every deliverable and line item in the contract, with due dates, submission methods and acceptance
  • Reminders 14, 7, 3 and 1 days before each deliverable is due
  • Ready to start? Site access, people, insurance and payment guarantees, with named blockers
  • Being added
  • Record today's work: dated records, quantities, photos, timesheets and files
  • People and substitutions: the approval the contract requires, prepared in advance
  • Work packages for each subcontractor: what each must deliver, sharing only the part that concerns them

Changes Being added

What is putting this job at risk

  • Something changed: what, when, who instructed it and what evidence exists
  • Instruction, notice, authorized change and agreed payment kept apart
  • A countdown to the notice deadline, from the day a possible change is logged
  • What changed? Before and after, with the original plan kept as it was
  • Claimed, approved, billed and paid amounts never mixed; your money forecast counts only what is approved or paid
  • Delays recorded with their cause: yours, the buyer's, shared, external, disputed or unknown

Money

What is stopping payment

  • Invoices and payments tracked per contract, with a summary across all of them
  • Being added
  • Can I invoice? The missing items named before you send
  • Exactly where each invoice is: sent, received by the buyer, checked, disputed, approved, scheduled for payment or paid
  • Three dates: the contract's due date, the date you expect and the date it arrived
  • Money left on this job, and the cash needed before the next payment
  • Finishing the contract: the final invoice, money held back, returns and warranty dates, until the last one is done

Records

What can we prove afterwards

  • Obligations read out of the contract, each with its clause, on one calendar
  • A written summary of the work you delivered, drafted when the contract ends, yours to edit
  • Export this contract's record as one organized file
  • Being added
  • Every event: what happened, when it was recorded, who confirmed it and the supporting file
  • Prepare for the buyer's review of your work: agreed measures, accepted work and your reply, from the record
  • Your documents stay yours and separate from every other customer's; you set what may be uploaded before any file is read

Start with where the work needs doing.

Start from the need: a trade near this site for the dates you need. Fulfill ranks the suppliers on your own list, shows coverage around the site and says why each result is there. Being added

Illustrative example Being added

Find an electrician near this siteSite 2 · Northlake depot to Licensed electrician
  1. 1
    Thornquay Electrical Ltd
    Within 25 km
    Confirmed service areaDelivered for you before
    Available for the dates
  2. 2
    Stavenholt Power Services
    25 to 50 km
    Worked nearby beforeTypical price, for comparison
    Availability to confirm
  3. 3
    Coldharrow Contractors
    50 to 100 km
    Registered address only
    Availability unknown

No other confirmed available supplier was found in your selected sources. Being added Ask each supplier to confirm coverage and availability before you hire them.

Coverage around site 2Distance bands
50 to 100 km25 to 50 kmWithin 25 km
Confirmed service areaWorked nearby beforeRegistered address only

An address nearby does not confirm coverage, availability or that a supplier meets the contract’s rules. Check those separately before hiring.

The record you take into the next bid.

When a contract closes, what you delivered, who accepted it and what the buyer agreed you may say about it become part of your company's own record. Being added The next time a tender asks for comparable work, the answer is already written and backed by that record.

  • A written summary of the work you delivered, drafted from what the buyer accepted, for you to edit and approve.
  • Reference permission recorded, so nothing is reused outside without the buyer's agreement. Being added
  • Plain statements of fact, not odds: "three comparable jobs delivered", never a win percentage.
  • Your own delivery figures, hours, materials and rework, improve your next estimate. They are never shared. Being added
Illustrative example
The Delivery record: dated facts from a delivered contract, ready to publish to past performance for the next bid.
  1. 1Published straight to past performance
  2. 2Dated facts from delivered contracts

Choose by the contracts you manage at once.

All standalone Fulfill plans cover the same feature areas. The plans differ in users and active contracts. Features marked as being added are not available yet.

Save 20% or more with yearly billing.

Fulfill Starter

2 contracts at a time

Your first awarded contracts

US$79/ month
Pay US$758 yearly. Save US$190.
1user for one company
2active contracts
Allof Fulfill, every area

What Starter includes

  • Every deliverable and line item in the contract, with due dates and acceptance
  • Reminders 14, 7, 3 and 1 days before each deliverable is due
  • Changes, notices and the money kept apart Being added
  • Invoices, payments and the invoice-readiness check Being added
  • Your supplier list ranked per contract, with outreach drafts
  • The delivery record and a written summary of the work you delivered, when the contract ends
Start 14-day trial
14-day trial · Card required
Then US$79/month
No charge for 14 days · Cancel anytime
For teams delivering several contracts

Fulfill Team

8 contracts at a time

Several contracts under way

US$199/ month
Pay US$1,910 yearly. Save US$478.
3users for one company
8active contracts
Allof Fulfill, every area

Everything in Starter, plus

  • 3 users on one company account
  • Up to 8 contracts running at the same time
  • One overview and one money view across every contract Being added
  • Subcontract work packages for every supplier on the job
Start 14-day trial
14-day trial · Card required
Then US$199/month
No charge for 14 days · Cancel anytime

Fulfill Unlimited

Unlimited contracts

As many contracts as you win

US$449/ month
Pay US$4,310 yearly. Save US$1,078.
5users for one company
∞active contracts, no limit
Allof Fulfill, every area

Everything in Team, plus

  • 5 users on one company account
  • No limit on the contracts running at the same time
  • Coverage lists for every site, across every contract Being added
Start 14-day trial
14-day trial · Card required
Then US$449/month
No charge for 14 days · Cancel anytime

Already on a BidClarity plan?

Intelligence includes 2 active contracts in Fulfill, Command includes 10 and Enterprise has no limit.

Fulfill on its own is for teams that deliver contracts and don't bid through BidClarity.

Compare every plan on Pricing

When you reach your plan's contract limit

You can't activate another contract until one closes or you move up a plan. Every contract you already have stays open to read and export, with its obligations and records intact.

Bidding through BidClarity later?

Add Scout, Intelligence or Command to a Fulfill plan and keep your contracts. The delivery record is already in your company's own record for the next bid.

Questions before you start

Do I need Intelligence or Command to use Fulfill?

No. A Fulfill plan on its own gives you the contract delivery tools and your company profile, without the parts for finding and bidding on tenders. If you later want to bid through BidClarity, you add a plan and keep your contracts.

Can I bring a contract I won elsewhere?

Yes. Fulfill is also available without the tender-finding and bidding tools. The clause-linked import shown here is being added; check its status before relying on it during your trial. Being added

What reminders are available?

Deliverable reminders are sent 14, 7, 3 and 1 days before the due date. Reminders for invoices and obligations are coming soon; obligations already show on the calendar.

Does Fulfill decide whether we met the contract?

No. It shows the requirements and what your team recorded. Your team judges compliance, and the buyer confirms acceptance.

What happens to the documents I upload?

They stay yours and are kept separate from every other customer's files. You set what may be uploaded before any file is read, so a document you are not allowed to store elsewhere is refused rather than quietly kept. Being added The security page explains how files are handled.

What happens after the trial?

Your selected plan is charged after the 14-day trial unless you cancel before the first charge. Check the exact amount and date shown in your account.

Still have a question? Contact us.

Start with the contract on your desk.

Look at the tools for the work you are delivering now, and check which features are still being added. Card required; no charge for 14 days.

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