How BidClarity works
There’s more to a contract than finding it.
First decide whether the work is right for your business. Then put the bid together and keep track of what you promised if you win. BidClarity gives you tools for each step.
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The starting point
Start with what your business does.
Describe the work you sell, your experience and the facts you want to use in your bids. Keep that information current. It gives you a basis for checking a contract and preparing a response that reflects your business.
Illustrative example
Your company
- Managed IT support
- IT service desk
- On-site support
- Canada · federal
1 · Find
Find work that belongs on your list.
Review contracts matched to what your company sells. See the buyer, the deadline and the details to check before going further.
- What you get
- A contract shortlist with reasons to look at each item.
- What you do
- Open the work that looks relevant and check the original tender.
Illustrative example
Illustrative example: Managed IT support matches the service your business sells. The tender also requires on-site cover at every listed location.
2 · Decide
Know what you’re taking on before you write.
Look at what the buyer requires, what they have bought before and how the work compares with your business. Review the reasons for bidding or passing, including anything still unconfirmed.
- What you get
- A decision with its reasons and supporting facts.
- What you do
- Confirm the gaps and choose whether to bid, watch or pass.
What each plan includes is on the plan comparison.
Illustrative example
Why it’s a match
What could stop the bid
Illustrative example: Can your team provide 24-hour cover at each site? If that is unknown, it stays a check to make, not a green light and not an automatic rejection.
3 · Win
Put your company’s experience into the response.
Use a Full Response Pack to prepare a first draft for a tender, with requirements to review and gaps to fill. Bring in your team where the plan supports it. You edit, approve and export the response.
- What you get
- A draft and requirement checklist to work through.
- What you do
- Check the facts, finish the response and submit it through the buyer’s required route.
Your prices remain yours to prepare and approve. BidClarity does not draft the price sections for you.
Full Response Pack: One pack covers one tender. It reads the documents, lists every requirement and provides a first draft with a review pass. You edit, approve and export the response.
Illustrative example
4.2 On-site support, 24 hours a day
Our service desk operates around the clock from our main office, with on-site engineers rostered at every listed site. From: service desk record, 2024–2026
- 14 requirements, each with its clause
- Gaps shown, not filled
- Export as Word and Excel
4 · Deliver
Keep the contract with the work.
Once you win, use BidClarity Fulfill to follow delivery dates, recorded acceptance, contract changes and invoices. Keep the evidence with the job instead of rebuilding it at the end.
- What you get
- A contract delivery record your team can keep up to date.
- What you do
- Record the work, check the contract and confirm the buyer’s decisions.
Availability: Some Fulfill features shown are being added before 23 November 2026. Check the current status on the Fulfill page before relying on them.
Illustrative example
IT Service Desk & On-Site Support · year 1 of 3
5 · Grow
Have something ready when the next tender asks.
Keep the record of the work you delivered, the evidence behind it and the wording you are allowed to reuse. Look at contract end dates and estimates of what may come back to market.
- What you get
- Past-work evidence to support the next response.
- What you do
- Review what is accurate and permitted before using it again.
Estimates are labeled. A future tender is not confirmed until the buyer publishes it.
Illustrative example
Delivery record · in your Bid Library
Check the evidence
You should be able to see where a fact came from.
Open the original record and the date behind a fact. If something is estimated, BidClarity labels it and shows the reasoning. Missing information stays a gap to check.
Choose the tools you need
Start with the work in front of you.
- Finding contracts: Compare Scout.
- Preparing bids with a team: Compare Intelligence and Command, including their Full Response Pack allowances.
- Only delivering work already won: See standalone Fulfill plans.
- Managing separate client companies: Read the adviser option for Command and Enterprise.
Questions
Do I need to know government contracting already?
No specialist terminology is needed to read the workflow. You still need to check the tender’s requirements and the information you submit.
Can I use this for public bodies outside government departments?
BidClarity covers public and government contracts, including records relating to other public buyers and development banks. Coverage varies by country and buyer. Ask us about your market before relying on it.
Does BidClarity submit my bid?
You approve the response and submit it through the route the buyer requires.
Can I use Fulfill for a contract won elsewhere?
Yes. Standalone Fulfill plans are intended for contract delivery without the finding and bidding tools. Check the import and feature status on the Fulfill page.
What if a requirement is not clear?
Treat it as something to confirm with the buyer. Missing information is not proof that you meet or fail the requirement.
Still have a question? Contact us.
See the steps on work relevant to you.
Start a trial or book a demo to walk through the decision, the bid and the work after a win.
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