Procurement intelligence that pays for itself on the first contract.

"Does our firm qualify for the VA Scanner Supply set-aside?"

Yes. The solicitation is a Total Small Business Set-Aside under NAICS 423420 (Office Equipment Merchant Wholesalers). Size standard is 100 employees · your firm is 30. SAM.gov registration shows NAICS 423420 as primary. Your firm qualifies.

"What authorized-reseller documentation does VA require?"

Section L instructions require a current authorized-reseller letter from each manufacturer whose equipment is being bid. Your firm has active letters for 3 of the 4 specified manufacturers · the 4th model is the TAA-non-compliant unit your substitution path replaces.

"Can we afford to float $400K of inventory before VA pays the first invoice?"

Your SBA 7(a) line has $250K available and your commercial revolver has $150K headroom — covers the float. Wide Area Workflow invoicing typically returns 30-45 days post-acceptance; cash recovery is fast. See Funding Agent → for the per-tranche cash-flow timeline.

Pre-approved against your firm's profile. Eligible for inventory-financing draw against the awarded BPA contract value. 5-day funding window post-draw request.

Active commercial credit line — current utilization 18%. Available for short-cycle delivery payments before WAWF reimbursement lands.

We will substitute Reference Unit D with a similar scanner from one of our manufacturer partners. The replacement model meets all the technical requirements specified in the solicitation.

Per §L.4(b), we propose substituting Reference Unit D with the Fujitsu fi-7900 — a TAA-compliant production scanner manufactured in Japan (designated country under 19 U.S.C. §2511). The fi-7900 meets or exceeds every Section C performance criterion: 110 ppm throughput (vs. 90 required), 600 dpi optical resolution, 50,000 pages/day duty cycle, and 3-year on-site warranty with 4-hour response.

Service area covers 11 of 12 VHA Mid-Atlantic facilities. Holds active VA past-performance reference. Prior partnership on a 2024 Sarah pursuit. Strongest candidate.

Strong VA-specific past performance. 8-hour SLA misses the contract's 4-hour requirement for Tier-1 facilities — would need SLA upgrade or backup arrangement. Consider as Tier-2 maintenance partner.

Newer partner candidate. SLA matches. Smaller team — would need to confirm capacity to cover 12 facilities concurrently. Worth a kickoff conversation.

Draft excerpt: "Across Tranche A delivery (48 units to 4 VHA facilities), 47 of 48 units passed first-receipt inspection. The single deviation was a packaging defect — resolved within 4 hours via on-site swap. DD250 acceptance signed at all 4 facilities within 72 hours of delivery."

Draft excerpt: "Tranche A delivered on Day 21 per CLIN schedule (target Day 21). Tranche B currently tracking to Day 45 target. Per-facility readiness coordination via Sarah's firm's project manager — no schedule slip to date."

These sections populate as Tranches B-D ship, invoice cycles complete, and the warranty + maintenance service line begins generating ticket data. Ready for evaluator at Day 365 close.

Sarah's home workspace. 18 active contracts. VA Year-1 BPA winding into Option Year 2. Active pursuits: SSA disability records refresh · DHA imaging adjacency.

Office-equipment standing offer pipeline. 4 contracts active. Authorized-reseller landscape mapped via Concierge onboarding. VA past performance accepted as parity reference.

Crown Commercial Service office-equipment framework. 2 active pursuits. Find a Tender notice tracking + G-Cloud + Bravo-portal submission. UK-specific authorized-reseller agreements in flight.

World Bank + ADB + AfDB scanner-supply pursuits in eligible regions. 3 active EOIs. UNGM Tier 1 registration in progress. Multilateral past-perf framework being built from VA CPARS.